Funds Management: Definition

FM is a process that allows classification and tracking of revenues and expenditures in terms of a budget structure

The FM module contains several core master data elements:

  • Fund – Source and use of financing
  • Fund Center – Organizational Structure
  • Commitment Item – Expenses and Revenues
  • Functional Area – Program or Activity
  • Fund Type – Description
  • Funded Program – Lower level internal programs or activity

Fund: Represent the lowest level source of funding used for tracking, controlling and reporting on available financial resources. A full set of financial reports is possible for each fund.
Funds Center: Represent the lowest level areas of responsibility for budgetary assignment, monitoring and control. Can be one to one with cost centers.
Commitment Items: Represent the categories or classifications of fund equity, revenues, expenses and encumbrances at the lowest level of detail necessary for internal and external reporting. These have a one to one relationship with GL accounts.
Functional Area: Structures that identify and classify financial transactions by overall purpose, objective, function and/or mission for accomplishing major services or regulatory responsibilities.

Fund Types: Determine Budget scope. Some assignments are Overall budget, Annual budget and Not Assigned

Funded Programs: Represent lower-level internal programs or initiatives, which represent a plan or system under which actions may be taken to achieve specific goals.

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