SAP Invoice Verification End-User Training Manual

This course focuses on Verification Vendor Invoices for Materials (Non Stock) and Services in SAP, The invoices from Vendor are recorded in SAP by referring to:

  • Purchase order number (against which the non-materials/services are delivered by the Vendor) and the system would list down all the eligible line items from Purchase order for processing the Invoice. The relevant line items specific to the invoice presented by the Vendor needs to be selected before proceeding further.
  • Vendor code, where the system will list down all the eligible items (materials/services), from various purchase orders, for invoice processing. The relevant items (materials/services) are selected from this list, which is indicated in the Vendor’s invoice, for further processing.
  • The Vendor (Invoice Party Partner), the vendor document number, date of invoice receipt and total value of the Invoice are mandatory fields on the header of the Invoice.
  • The value and currency from the Vendor’s Invoice are entered during Invoice processing and the system gives message for any differences between the value from Vendor’s Invoice and the Purchase order values and the quantity in the Goods Receipt.  The invoice will not be posted until the difference is zero between the debits/credits (or within the allowed tolerances).
  • A document number is generated after successful posting of Vendor’s invoice and this would now enable processing of payment to vendor (against this invoice) using the baseline date of the entered vendors document date and the terms of payment.An accounting document is also created automatically in the background to recognize Vendor liability and to clear the GR/IR.

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SAP Purchase Requisitions Approver End-User Training Manual

Depending on the purchasing group, the material group, the value of the requisition, or other criteria specified in the release strategy, the requisition will proceed through a proscribed release procedure that will ensure that a proper level of authority will approve the requisition order before it will be released to the purchasing department. A Release Strategy defines the appropriate approval needed to approve a requisition via one or multiple signature authorities.

A Release Strategy defines the appropriate approval needed to approve a requisition via one or multiple signature authority. An authorized person may accept or reject the release strategy. Requisitions are normally released using Workflow, an e-mail like tool that notifies users of documents to approve. Read more

SAP Purchase Requisitioning End-User Training Manual

A purchase requisition is a request or instruction to Purchasing to procure a certain quantity of a material or a service so that it is available at a certain point in time.
A purchase requisition has the following attributes:

  • It is the primary instrument for identifying materials or services that must be purchased outside the company.
  • It authorizes the purchasing department to purchase materials in specified quantities within a specified time.
  • It is an internal document: It is not used outside the company.

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Master Data Uploads Using CATT Tool

This article explains the steps involved for uploading of master data & cutover open items by using CATT tool, which will be useful for the functional consultants with out the help of writing BDC program by the ABAP consultant.
As this CATT tool got so many advantages like:

  1. Which can be used with out any ABAP coding,
  2. Save the time at the time of implementations/ upload scenarios.
  3. Which can by done by functional consultants with out any ABAP consultants help
  4. Which can be uploaded from Development client to Testing client to get the testing sign-off and can be directly uploaded in to Production client from Development as well.
  5. To upload from Dev to Prod client we need to check RFC settings at basis module level. At t code: SCC4 this setup should be there.

The objective of this article is to explain you on step by step process to upload master data / open item data at cutover time by functional consultant himself. Read more

Reduce Your ABAP Development by Using the Mass Maintenance Tool

There are two ways to make mass changes to master and transactional data. The core MASS transaction code enables certain master data fields to be changed all at once. This eliminates the need for users to update fields manually or write one-off ABAP code to make the change. The other way to make mass changes is via the mass change icon in the customer, vendor, or GL account open item transactions.

Did you know that there is a way to change the accounting clerk of 5,000 customers in a matter of minutes without writing a program? Did you know that you can update the baseline date for vendor invoices for a range of vendors at the same time? When you need to perform large changes to master data, do you normally write a custom program to facilitate this? Read more

Web Services and the SAP Web Application Server

In this paper, the term Web Service itself as the related terms WSDL, UDDI and SOAP are described to give an impression about the basic technologies in the field of Web Services.

Furthermore, information will be presented how to implement Web Services on a J2EE platform. Finally, the paper illustrates how to modify the J2EE view on Web Services in order to port them to the SAP Web Application Server. Read more

SAP Overhead Cost Controlling End-User Training Manual

Controlling (CO) offers information to decision makers for planning, measuring and monitoring enterprise’s operations and performance. It represents the internal accounting view of an organization.

All data relevant to cost and revenue flows are created from various sources such as Financial Accounting (FI), Materials Management (MM), and Sales and Distribution (SD). The cost and revenue flows will update FI and simultaneously create equivalent postings into CO.

As part of this process, the system assigns the costs and revenues to different CO account assignment objects like cost centers, orders, or profitability segments. The relevant accounts in FI are managed in CO as cost elements or revenue elements. Read more