Edit on Open Purchasing Documents for Assets

A new system edit in AS02 – Change Asset checks for open (including held) purchasing documents when the account assignment is being changed.

There are two messages that may be received:

  • Asset cannot be changed. Purchase Requisition exists.
  • Asset cannot be changed. Purchase Order exists.

The purchasing document line must be deleted before the asset master can be updated, and a new line must be added to the purchasing document after the asset master has been changed to derive the new account assignment. In the event a purchase order was created with reference to a purchase requisition, the message will indicate a requisition exists, but the line item on both documents must be deleted before the asset master can be updated.

To find open purchase requisitions for an asset:

  • Start transaction ME5A List Display of Purchase Requisitions.
  • Enter the asset number in the asset field. Include subnumber in the subnumber field if it is a subasset.

Execute.

To find open purchase orders for an asset:

  • Start transaction ME2K Purchasing Documents per Account Assignment.
  • Enter the asset number in the asset field. Include subnumber in the subnumber field if it is a subasset.
  • Execute.
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