This course focuses on Verification Vendor Invoices for Materials (Non Stock) and Services in SAP, The invoices from Vendor are recorded in SAP by referring to:
Purchase order number (against which the non-materials/services are delivered by the Vendor) and the system would list down all the eligible line items from Purchase order for processing the Invoice. The relevant line items specific to the invoice presented by the Vendor needs to be selected before proceeding further.
Vendor code, where the system will list down all the eligible items (materials/services), from various purchase orders, for invoice processing. The relevant items (materials/services) are selected from this list, which is indicated in the Vendor’s invoice, for further processing.
The Vendor (Invoice Party Partner), the vendor document number, date of invoice receipt and total value of the Invoice are mandatory fields on the header of the Invoice.
The value and currency from the Vendor’s Invoice are entered during Invoice processing and the system gives message for any differences between the value from Vendor’s Invoice and the Purchase order values and the quantity in the Goods Receipt. The invoice will not be posted until the difference is zero between the debits/credits (or within the allowed tolerances).
A document number is generated after successful posting of Vendor’s invoice and this would now enable processing of payment to vendor (against this invoice) using the baseline date of the entered vendors document date and the terms of payment.An accounting document is also created automatically in the background to recognize Vendor liability and to clear the GR/IR.
At the completion of the course the delegates should be able to: