Business Process Manual for Material Procurement (Stock) in SAP S/4HANA

This sample manual [114 Pages PDF] is designed to guide users through the Material Procurement (Stock) processes within the SAP S/4HANA system.

Here’s a summarized overview of the Material Procurement (Stock) Process document:

  • MRP & Purchase Requisition Creation: Run MRP using MD02 transaction code and create Purchase Requisitions automatically via ME52N transaction code.
  • Purchase Requisition Approval: The requisition goes through multiple approval levels.
  • Request for Quotation (RFQ): Users can create or change RFQs using transaction code ME41.
  • Quotation Approval: Quotations are approved through multiple levels.
  • Purchase Order Creation: Purchase orders are created using transaction code ME21N.
  • Purchase Order Approval: Similar to requisitions, purchase orders also undergo multi-level approvals.
  • Inbound Delivery Creation: Inbound deliveries are created using transaction code VL31N.
  • Gate Entry Creation
  • Quality Inspection: Quality inspections are conducted using transaction code QE51N.
  • Invoice Verification: Invoices are verified using transaction code MIR7.
  • Invoice Approval: Parked invoices are approved through multiple levels.

The manual covers various other details, including specific transaction codes, navigation paths, roles, and step-by-step instructions for each process.

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Batch Management in SAP: Basic Overview Guide

This document provides a simple overview of batch management within the context of material production and stock management in SAP.

A batch is defined as a subset of the total quantity of a material held in stock, representing a homogeneous unit with unique specifications. Batch Management indicator can be set manually or automatically in the material master record, and it is maintained at different levels – plant, material, and client.

The document highlights the reasons for implementing batch management, such as traceability in case of complaints and recall issues, search via expiration date, ISO certification, and the management of batch characteristics to determine which batch fits a specific requirement.

The guide also provides practical examples of creating weekly requirements, running MRP against those requirements, converting purchase requisitions to purchase orders for raw materials, and creating batch numbers during goods receipt. It further discusses the process of issuing multiple batches to a single production order, a process known as batch splitting.

Finally, the document explains how to use MB56 transaction code to trace the usage of a particular batch of raw material, providing a valuable tool for quality control and customer complaint handling.

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Material & Service Procurement in SAP S/4HANA: Complete End User Guide

This 187 pages PDF document provides an overview of the Material Procurement (Stock) and Service Procurement process in S4H MM (SAP) and SRM. The process begins with the creation of a Material Requirements Plan (MRP), which is a forecast of future demand for materials. Based on the MRP, a Purchase Requisition is created, which is a request to purchase materials. The Purchase Requisition is then sent to a vendor, who may respond with a quote. If the quote is accepted, a Purchase Order is created. The Purchase Order is then sent to the vendor, who ships the materials to the buyer. Once the materials arrive, they are inspected and accepted. The buyer then creates an invoice, which is sent to the vendor. The vendor pays the invoice, and the transaction is complete.

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Self Service Requisitioning Guide in SAP S/4HANA

The document explains how to use material master data to create catalogs for Self Service Requisitioning in SAP S/4HANA. This process helps to control the indirect spend of an organization by using contracts with negotiated prices. The document presents a sample business case of catalog assisted self service procurement with the following steps explained;

  • Creation of Org. Unit[PO10]
  • Creation of Positions [PO13]
  • Employee Creation [PA40]
  • Linking the Employee & Business Partner [/SHCM/RH_SYNC_BUPA_EMPL_SINGLE]
  • Catalog Configuration for Material Master
  • Define Additional Attributes for Product Catalog Categories
  • Define Settings for Cross Catalog Search
  • Define number ranges for Catalog Items
  • Define number range for Search terms
  • Define number range for Attachments
  • Activities on FIORI

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SAP Business Partner: Key Concepts, Configuration and End User Guide

Business Partner (BP) is a key concept in SAP S/4HANA that simplifies the master data management for customers and suppliers. BP allows you to create a single entity that represents both a customer and a supplier, and to assign multiple roles and relationships to it. BP also enables you to store general data that is shared by all roles, and specific data that is relevant for each role. BP offers many advantages over the classical transactions for customer and supplier master data, such as:

  • Data harmonization and consolidation
  • Data reuse and integrity
  • Multiple addresses and account groups
  • Time dependency and history

In this document, following topics are covered:

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Material Document Tables in SAP S/4HANA

A material document is a record of a goods movement that affects the inventory quantity or value of a material. For example, when you receive goods from a vendor, issue goods to a production order, or transfer goods from one storage location to another, a material document is created.

A material document consists of a header and one or more items. The header contains general information such as the document number, document date, posting date, movement type, and reference document. The items contain specific information such as the material number, quantity, unit of measure, plant, storage location, batch, valuation type, and accounting documents.

In SAP S/4HANA, material document tables are simplified and harmonized compared to the previous SAP ERP system. The main tables for material document are:

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