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Document Entry & Account Analysis in SAP FI Accounts Payable Module

This sample document explains the various accounting transactions in accounts payable such as parking checking and approving invoices in SAP Financials (FI). It will also help in understanding how Accounts Payable records all accounting transactions for dealings with suppliers.

Following scenarios covered in this guide relating to vendor transactions :

  • Vendor Invoice [FB60]
  • Vendor Invoice General [F-43]
  • Vendor Credit Memo [FB65]
  • Vendor Credit Memo General [F-41]
  • Display Vendor Balances [FK10N]
  • Display / Change Line Items [FBL1N]
  • Clear Vendor [F-44]
  • Park or Edit Invoice [FV60]
  • Park/Edit Credit Memo [FV65]

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Step by Step SAP GL User Manual

This document provides step by step guidelines for those who are not yet familiar much with SAP General Ledger (G/L) transactions. See below list of processes covered in this manual;

  • Create / Change / Display General Ledger Master Record [FS00]
  • Collective Processing Master Records [OB_GLACC11, OB_GLACC12, OB_GLACC13]
  • Display Changes Made to General Ledger Master Records [FS04]
  • Enter GL Account Document [FB50]
  • Edit or Park Document [FV50]
  • Change Line Items [FB09]
  • Post / Delete Parked Document [FBV0]
  • Change Parked Document [FBV2]
  • Create Recurring Entries [FBD1]
  • Post Recurring Entries [F.14]
  • Reverse General Ledger Document [FB08 (Individual)], [F.80 (Mass Reversal)]
  • Display GL Account Balance [FS10N]
  • Display GL Account Line Items [FAGLL03]
  • Post Period End Accrual Posting Document [FBS1]
  • Reverse Accrual/Deferral Document [F.81]

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SAP General Ledger User Training Manual

There are plent of General Ledger User Manuals on my site already. This one will be another SAP Guide that provides step by step intsructions for daily SAP General Ledger processes. Find below list of content in this material:

  • Create/Change/Display GL A/C Master Records [FS00]
  • Park Document (Single Screen Transaction) [FV50]
  • Post/Delete Park Document [FBV0]
  • Display Parked Document [FBV3]
  • Post GL Account Document [FB50]
  • Individual Reversal [FB08]

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Difference Between Parking and Holding of Documents

The ‘Parking of a Document’ in SAP is one of the two preliminary postings (the other being the ‘Holding’ of documents) in the system and refers to the storing of incomplete documents in the system. These documents can later be called on for completion and posting. While ‘parking’ a document, the system does not carry out the mandatory ‘validity checking.’ The system does not also carry out any automatic postings (such as creating tax line items) or ‘balance checks.’ As a result, the transaction figures (account balances) are not updated. This is true in the case of all financial transactions except in the area of TR-CM (Cash management) where ‘parked’ documents will update the transactions. Read more →

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Preliminary Postings in SAP

The  user  can  use  preliminary  postings  to  enter  and  store  incomplete  documents  in  the  system. Preliminary  postings  do  not  update  any  data  in  the  system,  such  as  amounts.    The  two  types  of preliminary postings are:

  • Parked Document
  • Hold Document

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